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Good Market > Help Center > ​Organic Certification > PGS Record Keeping

PGS Record Keeping

Participatory Guarantee Systems are designed to minimize the paperwork burden for small-scale producers. The basic record keeping requirements for individuals and producer groups are listed below. See the Evaluation Forms for more details.
Download Individual Record Keeping Format
English | සිංහල | தமிழ்

Individual RecordS

Farm records must be up-to-date before an external evaluation visit is requested. Each producer is required to maintain farm records onsite. At the minimum, this should include:
  • A signed copy of their producer promise
  • A farm map showing borders between organic and industrial agriculture areas
  • Activity records with details on planting, input use, and harvest
  • Bills for all farm purchases and sales
It is also recommended that producers develop farm plans with expected future changes and improvements.
Picture
​Some producers have their own detailed record keeping system. For producers that need help with record keeping, the PGS Committee has developed a simple format in Sinhala, Tamil, and English with space for the farm map, farm plan, planting records, input records, activity records, and harvest records.

​GROUP RECORDS

If producers are applying as a group, they must have up-to-date group records before an external evaluation visit is requested. When an evaluation team visits a producer group, they review the group records first. The group records are used to select a sample of farmers and plan the farm visits to members.

Group records include:
  • Recently completed internal evaluation forms for each approved member.
  • A group ledger with details on all approved members (e.g. name, address, phone number, organic land area, total land area, last use of agrichemicals, dates and results of past monitoring visits, list of organic products).
  • A map showing the location of all members in the group.

As part of the internal evaluation process, producer groups should check that each individual member has farm records and a signed producer promise on site.
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  • About
    • About
    • New Economy
    • The Rules >
      • Curation Process
      • Sector Standards
      • Ingredients and Materials
      • Brand and Logo
      • Community Guidelines
    • Structure
    • Team
  • Get Involved
    • Get Involved
    • Apply
    • Network
    • Translate
    • Remote Work
  • Online Platform Help
    • Visitor >
      • Quick Tour
      • Find & Connect
    • Logged In >
      • Manage Personal Account >
        • Personal Onboarding
        • Update Personal Info
        • Language & Location
        • Mailing List Preferences
        • My Brands
      • Manage Feed
      • Send Invites
      • Leave Feedback
      • Monitor & Flag
      • Join Conversation
      • Buy Online
      • Fill Application
    • Approved >
      • Manage Brand Account >
        • Brand Onboarding
        • Manage Team
        • Logo & Certificate
        • Stats
      • Profile Page >
        • Update Profile Info
        • Description Paragraph
        • Good Market Level
        • Bar Chart
        • Feedback
      • Points and Boosts
      • Networks >
        • Manage Network
        • Network Page
      • Subscribe
    • Active >
      • Add Offers
      • Add Needs
      • Accept Payments
      • Manage Subscription
  • Resources
    • Marketplace Events >
      • Saturday Good Market
      • Getting a Stall
      • One Day Events
      • Performing
      • Event Rules
      • Stall Recommendations
      • Food Safety
    • Retail Outlets >
      • Reid Avenue
      • Battaramulla
      • Supplying the Shop
      • Social Franchise
    • Organic Certification >
      • Organic PGS
      • Crop Cultivation Standards
      • Animal Husbandry Standards
      • PGS Record Keeping
      • PGS Evaluation Form
      • PGS Organic Volunteers
      • PGS Producers in Sri Lanka
      • Seed & Planting Materials
    • Zero Waste >
      • Plastic Guide
      • Packaging Guide
  • Blogs
    • Global
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